OUTMIN X WHELAN'S
Whelan’s shatters bookkeeping chaos with Outmin
Whelan’s Gourmet Foods, a Dublin-based food producer, slashed 160 hours a month of bookkeeping drudgery with Outmin’s AI-powered platform, freeing them to focus on growth.
Challenge
Bookkeeping was strangling Whelan’s. 90s-era accounting software, a relic from manual bookkeeping days, demanded 160 hours a month to slog through 1,600 invoices, customer statements, and payroll for a chain of retail shops. Every entry was a chance for errors to creep in, and with no clear view of cash flow, compliance loomed like a storm cloud.
When two key staffers—one retiring, one on leave—moved on, the Whelan’s team was left scrambling to keep the books from collapsing on them. After 40 years of success, their business processes were struggling to keep up with the growth, getting overwhelmed with receipts and spreadsheets.
Solution
Outmin’s AI platform sliced through the chaos with ruthless efficiency. It syncs seamlessly with bank accounts, supplier portals, and payment systems, automating invoices, payroll, and VAT. No more late nights wrestling with spreadsheets or double-checking entries.
Onboarding systematically untangled mountains of records and set a new, manageable foundation. “Outmin makes everyday tasks easier, even taking some off my plate completely,” Lindsay Whelan says, relief palpable after a flood of admin torment.
Result
Working closely with the Whelan’s team, Outmin obliterated 160 hours a month of mind-numbing bookkeeping. Together, we erased the need for full-time bookkeeping and banished errors for good.
The 1,600 (and growing) invoices and 250 monthly statements now flow like clockwork. VAT filings are rock-solid. And financial reports land within weeks, offering a crystal-clear view of cash flow and performance. The team checks a sleek dashboard and gets back to what matters—growing their business.
“The Outmin team has been a pleasure to work with,” Lindsay says. The time reclaimed and error-free books are a lifeline for their food manufacturing business.
What’s Next?
Whelan’s is charging toward expansion, unburdened by the bookkeeping beast. Outmin hums quietly in the background, saving time, locking in compliance, and letting them focus on crafting quality products.
Your business doesn’t have to drown in outdated systems. Book a free demo at outmin.io/get-a-demo and break free.
Absolutely do not even think about another bookkeeping partner. Very cost-efficient. Very fast, and you know it’s done right.
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– Fearghal Snowden
InDigital Agency
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