HOW AI Bookeeper WORKS
Flawless books powered by AI
You need faster, smarter bookkeeping—AI Bookkeeper delivers what humans can’t.
Get a demo
Less work, more flow
Financial admin? Not your problem. Your AI bookkeeper handles the work while you focus on what matters.
SMART DATA RETRIEVAL
Grabs data before you blink
Your AI bookkeeper pulls in financial data from sales systems, bank feeds, and supplier portals – no chasing, no uploads, no missing numbers.
Fetches sales data, invoices, and bank transactions automatically
No supplier emails, downloads, or manual paperwork
Every bank line exactly as it should be
Explore Smart Data Retrieval
INTELLIGENT DATA PROCESSING
Sorts the numbers for you
Every transaction is extracted, categorised, and reconciled automatically. The AI learns your patterns and gets smarter over time.
Reads and extracts data from invoices, receipts, and statements
Auto-categorises transactions based on your business patterns
Matches payments and invoices in the background
Explore Intelligent Data Processing
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INSIGHTS & REPORTING
Reports ready before you ask
No more scrambling at month-end. Get audit-ready insights when you need them – without lifting a finger.
Live cash flow, P&L, and balance sheet reports
Trial balances and tax-ready figures on demand
Supplier and customer reports, no digging required
Explore Reporting & Insights
Outmin saves me so much time. All the hours, the systems (be it QuickBooks or Sage), your payroll system, accountancy fees...When you add it all up, Outmin is an absolute no-brainer.
Get a demo
– Yvonne Murphy
Devour Bakery
Backed by expert eyes
AI handles the work, but our accountants make sure everything is flawless. Just an extra layer of perfection.
Explore Dedicated Support
Expert accountant review
Audit-ready Certainty
just a message away
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Replaces the old way, entirely
AI Bookkeeper elevates everything a traditional bookkeeper would do – and then some. Here’s what you’re handing off:
Data entry
No typing, scanning, or chasing
Reconciliation
Transactions match up automatically
Categorisation
Expenses sorted instantly
Error detection
Flags issues before they become problems
Reporting
P&Ls, balance sheets, tax summaries – done
Document tracking
No more missing invoices
Tax prep
VAT and sales tax, handled
Admin work
The busywork is gone
With Outmin, we have more time on our hands now to focus on actual business growth.
Get a demo
– Cara Schwannauer
Staq
Look at you, not managing bookkeepers
Now that hiring and managing bookkeepers is off your plate, you can finally focus on growing your business:
For businesses
Spend more time building your business
Get daily insights to optimise spending and plan ahead
Scale seamlessly with clean, up-to-date financials
For accounting firms
Take on more clients without adding headcount
Free up your team for high-value advisory work
Offer cutting-edge automation and stand out from competitors
So, what’s under the hood?
Outmin’s AI Bookkeeper isn’t magic (it just seems that way). Here’s the beefy tech that powers it:
Machine Learning Algorithms
Recognises patterns, classifies transactions, and predicts outcomes with unmatched accuracy
Natural Language Processing
NLP extracts key financial details from invoices, emails, and unstructured text
Large Language Models (LLMs)
AI Bookkeeper understands transaction context and improves categorisation over time
Custom OCR Technology
Outmin's proprietary OCR reads invoices, receipts, and handwritten notes with pinpoint accuracy
Integration APIs
Outmin uses open banking to pull real-time data from banks, suppliers, and financial platforms
Human-in-the-Loop Verification
Human experts review flagged items for an extra layer of accounting precision
Not to brag, but…
We didn’t build just another accounting tool – we built a full-fledged digital bookkeeper that works faster, smarter, and more accurately than any human.
Speed
Processes months of transactions in minutes, with zero manual effort.
Accuracy
Achieves 98%+ precision, combining AI-driven classification with expert verification.
Reliability
Cross-checked by AI, accountants, and built-in anomaly detection for flawless books.
Scalability
Handles one business or fifty – no extra hires, no extra headaches.
Blissful books in 3...2...1
1
Commence
First, you'll work with your Customer Success Manager to confirm details, access our onboarding platform, and discuss your journey.
2
Connect
Next, the Onboarding Team will set you up on Outmin, link your systems, and contact suppliers to automate invoice flow into your account.
3
Configure
Then, we'll train your team on Outmin, document your key processes, upload your financial data, and start your reporting schedule.
4
Complete
Once we have everything connected, you can relax while we take care of all your accounting needs!
Time for an upgrade?
Faster, smarter, cheaper. Enjoy caffeine-free bookkeeping bliss.
Features
AI Bookkeeper
Human Bookkeeper
Automated data retrieval
Daily bank reconciliation
Missing data request system
Auto-categorisation
Easy mobile & desktop access
Invoice & payment matching
Anomaly detection
Built-in compliance
Multi-business management
Instant financial reports
Terms that grow with you
Feature
AI Bookkeeper
Human Bookkeeper
Automated data retrieval
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AI Bookkeeper
Human Bookkeeper
Daily bank reconciliation
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AI Bookkeeper
Human Bookkeeper
Missing data request system
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AI Bookkeeper
Human Bookkeeper
Auto-categorisation
Feature
AI Bookkeeper
Human Bookkeeper
Invoice & payment matching
Feature
AI Bookkeeper
Human Bookkeeper
Anomaly detection
Feature
AI Bookkeeper
Human Bookkeeper
Built-in compliance
Feature
AI Bookkeeper
Human Bookkeeper
Multi-business management
Feature
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Human Bookkeeper
Instant financial reports
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Human Bookkeeper
Easy mobile & desktop access
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Human Bookkeeper
No contract, cancel anytime
But wait, I still have questions…
Is Outmin’s AI Bookkeeper really cheaper than the standard setup?
Yes! Outmin cuts bookkeeping costs by up to 66% (often as high as 70%!). No salaries, no software stacks – just an AI agent doing the work faster and more accurately.
How much time can your AI Bookkeeper save me?
A lot. Clients save up to 160+ hours a month. No more manual tracking, reconciling, or chasing documents.
But isn’t the transition too hard?
Not at all. We handle setup, integrate with your systems, and get your AI Bookkeeper running in as few as 36 hours.
I don’t want to lose control over my finances...
You stay in control. Outmin automates the busywork while you keep full visibility over your numbers.
Will Outmin’s AI Bookkeeper work for my business?
Almost certainly! We support businesses across hospitality, manufacturing, retail, professional services, and beyond. Let’s chat.
How does Outmin help accounting firms?
We handle bookkeeping so you can scale your operations without the need for additional bookkeeping staff. More clients, less workload, higher margins.
Is Outmin’s AI Bookkeeper better than hiring a bookkeeper?
Yes. It does the same job, only faster, cheaper, and with near-perfect accuracy. AI handles the work, our in-house accountants oversee it.
Can I really trust AI with my books?
Absolutely. AI Bookkeeper cross-checks every transaction, flags issues, and learns as it goes. And when needed, our real accountants step in to ensure total accuracy.
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