Priced for output, not overhead

Outmin is a complete autonomous bookkeeping system. The platform provides visibility, Rex does the bookkeeping work. Both are required.

Yes. You no longer need multiple bookkeeping tools. Outmin replaces them.

Each invoice, receipt, or statement Rex processes. Includes supplier invoices, expense receipts, customer invoices. Bank transactions included in platform fee.

We charge per document processed (invoices, receipts, statements), but this fee covers far more than just reading that document. It includes all the autonomous bookkeeping work Rex performs: unlimited bank line reconciliation, supplier statement matching, sales reconciliation, VAT workings, payroll reconciliation, control account management, supplier connections, and expert review. Documents are simply how we meter the service - it's an easy way to quantify cost, but you're getting the complete bookkeeping workflow.

That's entirely up to you, and we're happy to help you figure out what works best. Some of our partners build Outmin into a fixed monthly bookkeeping fee for their clients, keeping things simple and predictable on both sides. Others structure it differently depending on their client base (for example, reviewing fees quarterly and adjusting based on usage). What matters is that the end client gets a better service at a fair price, and the practice builds in healthy margin. We can walk you through how other practices have approached this.

For most businesses, document volumes stay consistent month to month. There may be some natural variation, but it tends to even out over a quarter. Starting with a pilot period gives you a clear picture of what each client's typical monthly volume looks like, so you can set fees confidently. And because how you charge your clients is up to you, any small variation on Outmin's side doesn't have to show up on your client's invoice.

We don't penalise. Yes, more documents means more cost, but each document processed by Rex covers the full bookkeeping workflow behind it: collection, processing, reconciliation, validation, close, and expert review. It's not just a scanning fee. As volume grows, your client is getting more bookkeeping work done autonomously, not just paying more for the same service. That same volume handled manually would cost significantly more in staff time and tools.

The comparison isn't Outmin vs. your current software subscription. It's Outmin vs. the full cost of delivering bookkeeping: staffing costs, time, equipment, software tools, and the overhead that comes with managing it all. When practices look at it that way, Outmin typically comes in well below what they were spending before.

Practices using Outmin see up to an 80%-90% reduction in time spent on bookkeeping. That time goes back to your team. Most of our partners redirect it into advisory, compliance, and client-facing work that benefits their staff, their business, and their clients.

Rex detects duplicates. You're only charged for the original document.

Yes. Each recurring invoice undergoes full processing: scanning, coding, posting, reconciliation, and verification.

Yes. High-volume practices and businesses receive discounted rates. Contact us for custom or partnership pricing.

The €100 fee covers ongoing merchant account reconciliation management. This includes retrieving transactions from merchant accounts, posting them in Outmin, and keeping them reconciled to your bank. We handle this for systems like Stripe, Shopify, Square, PayPal, and POS systems for retail and hospitality. It's a flat monthly fee for simplicity instead of charging for each part of the process.

A part-time bookkeeper can cost between €500-1,500+/month. Outmin handles everything autonomously for a fraction of the cost with better accuracy.

Most clients start with a pilot period. Contact us to discuss your specific setup.