Gabriel Larraz left investment banking to open Broken Eggs with his sister, aiming to bring Spanish warmth and food to London (one tortilla at a time). But like many owner-operators, he was wearing every hat - from service to marketing to finances.
“I have a financial background, and I actually enjoy accounting. But I struggled with keeping track of where money was being spent. (...) We were a bit in the dark.”
He worked with a traditional accountant, but the process was slow, disconnected, and manual. “We didn’t get any picture of how the business was performing in real time. All of the reconciliation, monthly or weekly P&L, had to be done by me.”
VAT deadlines made things even harder. “When VAT came around, it would take me literally three, four, five days to send all of the invoices to my accountant. I wasn’t storing them properly – again, lack of time.”
Gabriel discovered Outmin through a LinkedIn connection and immediately saw a fit. He had looked into hospitality-focused bookkeeping before, but they were expensive and offered a tired, traditional approach.
Outmin was different.
He now uses a system that combines AI-powered bookkeeping automation with a human team behind the scenes. His key benefits:
- Invoices captured at the source – pulled directly from supplier portals and smart inboxes (no more chasing suppliers)
- Daily processing and hands-free reconciliation – no need to track and reconcile payments manually
- Centralised document storage – everything is stored securely in one place, perfectly organised and easy to search
- Quick clarifications with REX – if something’s missing, Outmin’s in-app assistant makes it easy to upload invoices or clarify transactions
- Accurate VAT preparation – Outmin prepares VAT workings based on real-time data, so quarter-end doesn’t require days of admin
- Up-to-date reports – Daily cash insights, P&L, suppliers & customers, accessible from the dashboard anytime
- Human support, when needed – for the exceptions that tech can’t cover
“The dashboard is super useful. You have a pretty accurate weekly view on profitability and an even more accurate monthly view, which is super helpful as a restaurant owner.”
For Gabriel, the biggest win isn’t just time saved. It’s peace of mind. “The biggest change has been the amount of stress that it's taken off my shoulders.”
“The biggest change has been the amount of stress that it's taken off my shoulders.”
Main wins for Gabriel:
- 3-5 full days saved per quarter on VAT prep
- Live visibility into profit and cash flow
- Less manual input, no chasing invoices
- Stress levels significantly reduced
- Confidence in decisions, even on the go
- Simple upload process for any missing documents
“The amount of time that you save [with Outmin] is huge. The visibility that you have in the business is night and day compared to before.”
“The amount of time that you save is huge. The visibility that you have in the business is night and day compared to before,” says Grabriel. “I know a lot of owners who aren’t comfortable with numbers. I’d tell them [Outmin] is a no-brainer."
