Supplier Visibility Feature for Accounting Practices | Outmin

Managing suppliers is often one of the most painful parts of bookkeeping. Invoices arrive late. Statements don’t tie back. And the more suppliers a client has, the harder it becomes to keep payables under control.

That’s why we’ve built Supplier Visibility, now live in the Outmin portal for accounting practices. A dedicated space that gives you a clear view of client suppliers, their outstanding balances, and the documents you need to keep accounts payable reconciled and complete.

What Is Supplier Visibility?

Supplier Visibility is our new feature that gives you comprehensive insight into your clients' supplier management and outstanding payables. Think of it as your control centre for understanding exactly what's happening with client supplier relationships at any given moment.

When you navigate to a client's supplier page in your portal, you'll immediately see a complete aged payables view broken down by outstanding days, total amounts due, and individual suppliers. You can see at a glance which suppliers need attention and when their latest statements were received.

What You’ll Find in Supplier Visibility

When you open any client in your portal, you’ll now see a Suppliers tab. Inside is everything you need to stay on top of that client’s supplier relationships:

• Aged payables view – See outstanding amounts by supplier, broken down by days overdue and total due.
• ‍Latest statement tracking – A column showing when the last statement was received, so you know how current your data is.
• ‍Supplier detail pages – Click into any supplier for a full breakdown: AP Detailed, statements and pending transactions.‍
• Statement management – A dedicated tab for supplier statements, showing closing balances, dates, currency, and processing status, with the ability to view each file instantly.‍
• Pending transactions – A view of any unprocessed bank lines linked to a supplier, so you know what hasn’t yet been reconciled.‍
• Connection channel – Visibility into how each supplier is connected, whether via portal, dedicated inbox, or manual upload.

Additionally, everything is exportable for your convenience. 

How It Works

Supplier data flows into the portal through the same channels our system already manages:

• Portals: Outmin fetches invoices directly from supplier portals
• Emails: Suppliers send invoices to a dedicated Outmin inbox for each client
• Uploads: One-off receipts can be captured instantly through the app

Once captured, invoices and statements are processed automatically on a daily basis, matched against payments, and reconciled. Where needed, our team steps in to verify accuracy and resolve exceptions. The result is a complete record for every supplier, updated as soon as new data arrives.

Who Is Supplier Visibility For?

Supplier Visibility is available to all accounting practices using our new portal at no extra cost. If you're already working with us, simply log into your portal and navigate to any client's supplier tab to start using this feature.

This feature is particularly valuable for practices managing clients with multiple supplier relationships. Whether you're dealing with hospitality businesses with dozens of suppliers or retail operations with complicated payment terms, Supplier Visibility scales to match your needs.

Why It Matters

When supplier documents are missing or disorganised, everything slows down. Reconciling transactions takes longer, VAT returns get delayed, and costs rise at year end when accountants are forced to clean up gaps. Not ideal…

Supplier Visibility removes that uncertainty. 

You can see exactly which invoices are in the system, whether balances match, and where action is required. Instead of chasing paperwork or piecing together payables manually, you have one place to confirm what’s accurate and what’s still open.

For practices, this means faster close cycles, fewer errors, and stronger client relationships. When a client asks about a supplier balance, you can show them the full picture immediately.

Part of a Bigger Picture

Supplier Visibility joins Bank Visibility, General Ledger, and Trial Balance in the new Outmin portal. Together, these features give practices the clarity they’ve been asking for (with more visibility tools already in development).

The goal is simple: to give firms a full, real-time picture of their clients’ finances, without the endless manual work that has held the industry back.

Get Started

If you’re already using the Outmin portal, just log in and click the new Suppliers tab under any client. It’s live and ready to use. We’d love to hear how it works for you, so feel free to share any feedback as you start using it.

Not yet using Outmin in your practice? Book a demo and see how Supplier Visibility and the rest of the portal can help your firm save time, reduce risk, and serve clients with greater confidence.